Which of the following is essential for maintaining accurate property books?

Maintaining accurate property books is fundamentally dependent on regular updates and training. This approach ensures that those responsible for property management are informed about the latest policies, procedures, and inventory management practices. Continuous training helps custodians understand their roles, the importance of accurate record-keeping, and how to utilize the tools available for tracking property. Regular updates allow for adjustments in property records to reflect changes such as acquisitions, disposals, and maintenance status.

While dividing property into multiple categories might assist in organization, it does not replace the need for consistent updates and training to ensure personnel are aware of how to manage those categories properly. Annual financial audits can help verify the accuracy of records, but they are not sufficient by themselves to maintain property accountability throughout the year. Increasing the number of property custodians may improve distribution of responsibilities, but without proper training and regular updates, this could lead to confusion and inaccuracies in property management.