What happens when the approving authority waives financial liability?

When the approving authority waives financial liability, the correct course of action is to retain the original DD Form 200, which documents the results of the investigation regarding the liability, while also providing copies to all individuals involved in the process. This ensures that there is a clear record of the waiver and the circumstances surrounding it. Keeping the original form is important because it maintains the official documentation of the decision made and serves as a legal record if needed in the future.

Providing copies to the involved individuals helps ensure transparency and keeps everyone informed of the outcome of the decision. This practice reinforces accountability and allows for easy reference by all parties, should there be any questions or complications later on.

This procedure aligns with the principles of property accountability as outlined in AR 735-5, which emphasizes the importance of documentation and the proper handling of such financial liability issues.